In our most recent blog post, titled “Protect Any Business, Employees, and Customers from Identity Theft!,” we explored the reasons why the destruction of important data should be a top concern for your organization or company. Within this follow-up, we provide a strategy to data destruction that adheres to best standards and is available for your business to take into consideration when assessing possible suppliers. In this day and age, the destruction of data is the cornerstone of corporate procedures that are designed to protect the identities of both your staff and your consumers. Regardless of whether you are a school, a corporate, a hospital, or any other kind of organization, there is going to be information that is one of a kind and cannot be allowed to fall into the wrong hands. When you are reviewing the method that your vendor uses, you should think about whether or not it would pass an audit or if it would be considered a security breach. Your business need to have a cycle of review and destruction that occurs on a regular basis. In light of the fact that bigger businesses often keep more information than smaller ones do, it is recommended that larger organizations analyze and delete information with more frequency; potentially as frequently as quarterly. tight control of the assets A program that is of high quality will have the following characteristics: All of the data storage assets that are scheduled to be destroyed will be gathered together in a single place, which will be the premises of the it department of the firm. A report should be produced that includes a listing of every item that was gathered for the purposes of final checking and audit trail. Prior to being removed from the premises, the collected report will be signed and dated by a person who has a position of responsibility within the company. Only registered persons should be allowed to participate in the transfer, regardless of whether they are employees or external suppliers. It is possible that security checks will be performed on the workforce of the courier service. There is a possibility that unmarked vehicles will be a part of the procedure, and it is imperative that no vehicle that is utilized in the transfer of storage devices be left unattended or unlocked. Immediately upon arriving at the facility that destroys data, the data storage devices have to be entered into the system that is used by the provider. This list of assets that have been carried will be instantly provided back to the party that sent them as a kind of counter-check to guarantee that each and every item that was sent has been received. While the equipment is being processed, it is kept in a separate location from that of other customers. In order to prevent damage or resale, it is important to remove all corporate tags. procedures for the sanitization of data Using only software that has been certified by authorities such as the United States Department of Defense (dod 5220.22-m) and the National Institute for Standards and Technology, reputable vendors will sanitize data storage devices in accordance with a three-pass algorithm developed by the Department of Defense. On servers (both unix and intel-based), disc arrays, laptops, desktops, and personal digital assistants (PDAs), the actual procedure is used. Because there are circumstances in which the disk cannot be accessed, the only solution that is feasible is to destroy it. Removing the disk and then drilling it in order to destroy it is the first step in the process of destroying the disk. Following that, the system unit is recycled and used as a component spare. After the data erasure process is finished, a certificate is given to the client (one for each successful batch). It is possible to clear the memory of printers and fax machines by utilizing the settings menus (or via a disk erasure utility, if it has a hard disk). In order to delete data from mobile phones, it is necessary to first check for SIM cards and then send them back if they are detected. In the southern region of California, Green Tree Recycling is a company that is well-known and well regarded about data deletion. With years of experience in the industry and a dedication to providing complete safety for their clients, you can rely on green tree to fulfill all of your needs. Joe Hines, who is the principal branding architect at Professional Edge, is the author of this blog. Located in Irvine, California, green tree is an organization that recycles electronic garbage and is working toward the goal of making Orange County’s future more environmentally friendly. As part of this massive endeavor, our responsibility is to assist our partners in exercising appropriate behavior with regard to their electronic trash. The profits that we make from recycling electronic waste and metals are used to fund the purchase of technology for public elementary, middle, and high schools located throughout southern California. We collect and recycle electronic waste, including computers, servers, hard drives, mobile devices (smart phones and tablets), and mobile electronic devices. This results in a large reduction in the carbon footprint that is produced by technological items due to their very short life cycles. Please visit our website at www.greentreeelectronicrecycling.com or do not hesitate to contact us at 1-800-405-6308 .
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